Executive Assistant

About the role

Varicent is seeking a highly organized Executive Assistant to support its Executive Leadership Team. You will manage day‑to‑day operations for roughly eight senior leaders, handling calendars, travel, expenses, and providing backup for the CEO’s office.

Key responsibilities

• Maintain complex, multi‑time‑zone calendars for multiple executives.
• Coordinate internal and external meetings, ensuring stakeholder alignment.
• Plan and execute domestic and international travel end‑to‑end.
• Prepare, track, and reconcile expense reports in partnership with Finance.
• Provide backup support for the CEO’s office during peak periods.
• Support executive meetings, off‑sites, and team events.
• Draft professional communications and handle sensitive information with discretion.
• Identify and improve processes to increase executive support efficiency.

Required profile

• 7+ years of experience in executive or administrative support.
• Proven ability to support multiple senior stakeholders in a fast‑paced environment.
• Strong organizational skills with exceptional attention to detail.
• Excellent written and verbal communication abilities.
• Sound judgment and discretion when handling confidential information.

Required skills

• Microsoft Outlook
• Concur (expense management system)
• Slack

What we offer

• Opportunity to work with a market‑leading SaaS company.
• Collaborative, diverse, and innovative team environment.
• Professional growth and development support.