Executive Assistant – LATAM VP/Director

About the role

The Executive Assistant LATAM will support the VP/Director for Latin America at Mattel, handling high‑level administrative tasks and ensuring smooth daily operations. Based in Mexico, the role acts as a critical liaison between the executive, internal teams across the region, and external partners.

Key responsibilities

• Manage and prioritize the VP/Director’s calendar, scheduling meetings, appointments, and regional commitments.
• Coordinate complex domestic and international travel, including flights, accommodations, visas, ground transportation, and expense reporting via Concur.
• Organize regional meetings, conferences, and team events, handling logistics, agendas, and follow‑up.
• Serve as primary point of contact for internal LATAM teams and external vendors, ensuring clear communication and collaboration.
• Prepare and maintain confidential documents, presentations, and reports using Microsoft Office 365 tools.
• Monitor expense reports, purchase orders, and vendor invoices in line with company policies.
• Anticipate operational needs and proactively resolve issues to optimize the executive’s time.

Required profile

• Bachelor’s degree in Business Administration, Communications, or a related field.
• 5+ years of executive assistant experience, preferably in a multinational consumer‑goods or entertainment company.
• Fluent in English and Spanish; Portuguese is a plus.
• Demonstrated discretion, confidentiality, and professional integrity.

Required skills

• Proficiency with Microsoft Office 365.
• Experience using Microsoft Teams and Zoom.
• Familiarity with Concur for travel and expense management.