Executive Assistant to Executive Team

About the role

We are looking for a dedicated Executive Assistant to support five members of our executive team at Wand. You will manage calendars, coordinate meetings, handle communications and travel logistics across multiple time zones, ensuring the leadership can focus on strategic priorities.

Key responsibilities

• Own and defend complex, multi‑time‑zone calendars for several executives, proactively resolving conflicts.
• Schedule and prepare cross‑functional meetings, agendas, documents and follow‑ups, and run recurring operating cadences.
• Tri­age inboxes, flag important items and draft clear correspondence on behalf of the team.
• Coordinate domestic and international travel, itineraries and expense reports.
• Lead occasional special projects from start to finish while handling confidential information with discretion.

Required profile

• 4+ years of experience supporting senior executives, preferably in a startup or tech environment.
• Exceptional organization, judgment and follow‑through; anticipates needs before they arise.
• Discreet, trustworthy and able to handle confidential information.
• Calm under pressure with a full inbox and ability to close loops reliably.
• Comfortable working across US time zones (core overlap with Mountain Time) and with a global team.

Required skills

• Google Workspace
• Slack
• Zoom
• Project‑management tool (e.g., Asana, Trello, Monday.com)