Executive & Personal Assistant to Founder

About the role

This position provides high‑level executive and personal support to the Founder of an international e‑commerce company. The role is split evenly between business‑related duties and personal assistance, aiming to reduce stress, eliminate friction, and keep daily operations running smoothly.

Key responsibilities

• Manage the Founder’s calendar, appointments, and daily schedule, including personal and family commitments.
• Coordinate restaurant reservations, lifestyle services, gifts, errands, vehicle logistics, and household support such as nannies.
• Arrange travel itineraries, flights, accommodations, transportation, and handle any travel disruptions or documentation.
• Schedule and coordinate medical appointments, legal consultations, tax advisory sessions, and immigration or visa processes.
• Maintain organized records of all personal and professional interactions and ensure deadlines are met without follow‑ups.

Required profile

• Highly organized, detail‑oriented, and calm under pressure.
• Discreet, proactive, and able to operate independently in a fast‑paced founder environment.
• Strong growth mindset, high ownership, and excellent problem‑solving abilities.

Required skills