Finance and Operations Manager

About the role

You will own the finance function and the administrative operations for a U.S. General Contractor. You will manage day‑to‑day accounting, monthly close and reporting, while also overseeing administrative processes and supporting HR operations such as employee records, onboarding, payroll coordination and benefits administration.

Key responsibilities

• Maintain the general ledger, accounts payable, accounts receivable and vendor/subcontractor invoice entry in QuickBooks Online and Procore.
• Prepare journal entries, reconciliations and execute month‑end close.
• Coordinate payroll and allocate labor costs across multiple construction projects.
• Reconcile weekly QuickBooks to Procore cost data and upload project pay applications.
• Produce monthly, quarterly and annual financial reports, cash‑flow forecasts and budget‑vs‑actual variance analysis.
• Work with the external CPA firm on reporting and statements; manage fixed‑asset register and loan documentation.
• Oversee administrative processes, employee records, onboarding/off‑boarding logistics and PTO tracking.
• Support payroll and benefits administration, maintain vendor documentation and compliance filings, and provide audit support.
• Identify and implement process improvements to keep the back‑office efficient and organized.

Required profile

• 2+ years of experience in accounting, finance or administrative management with full ownership of the accounting cycle.
• Strong command of general ledger, accounts payable, accounts receivable, journal entries, reconciliations and month‑end close.
• Experience in payroll coordination and job‑cost allocation.
• Background in HR administration and back‑office operations.
• Advanced Excel skills.
• English proficiency at B2 level or higher (written and spoken).
• High ownership, ability to work independently on U.S. business hours, and proven discretion handling confidential data.

Required skills

• QuickBooks Online
• Procore
• Advanced Excel
• English (B2+)

What we offer

• Full‑time dedication to a single long‑term client.
• Competitive monthly compensation based on experience.
• Structured onboarding and senior mentorship.
• Equal‑opportunity employment.