Receptionist / Administrative Assistant – Mexico City

About the role

The Administrative Assistant / Receptionist will support the daily operations of the Beer Division Vice‑Presidents and the Office Supervisor at Constellation Brands’ Mexico City office. This full‑time position combines front‑desk duties with a wide range of administrative tasks, ensuring smooth office flow for over 200 employees.

Key responsibilities

• Manage the front desk for 2.5 floors, greet visitors, handle phone calls, and coordinate mail deliveries (FedEx).
• Prepare expense reports, maintain agendas, and arrange hotel and flight bookings for national and international travel.
• Administer the employee entrance‑card program, print and distribute cards, and keep the directory up to date.
• Coordinate meeting logistics, including invitations, agendas, room reservations, and material preparation.
• Create purchase orders for facilities services (maintenance, cleaning, IT, building rental, etc.) and support invoice processing.
• Oversee the Product Allowance program, liaise with suppliers, place orders, and track invoices.
• Perform general clerical duties such as filing, photocopying, and ordering stationery.
• Cross‑train and provide backup for other administrative staff as needed.

Required profile

• Minimum Bachelor’s degree.
• At least 5 years of relevant administrative or reception experience.
• Strong analytical, problem‑solving, and independent decision‑making abilities.
• Excellent verbal and written communication skills with a customer‑service mindset.
• Highly organized, detail‑oriented, and able to manage multiple priorities.

Required skills

• Proficiency with MS Office applications: Excel, PowerPoint, Word, and Outlook.