Receptionist & Administrative Assistant – Mexico City

About the role

The Administrative Assistant / Receptionist will support the daily operations of the Beer Division Vice‑Presidents and the Office Supervisor in Mexico City. This full‑time, on‑site position combines front‑desk duties with a broad range of administrative tasks to ensure smooth office functioning.

Key responsibilities

• Prepare expense reports, manage agendas, and arrange hotel and flight bookings for international and national travel.
• Oversee the front desk for 2.5 floors, handling mail, visitor reception, phone calls, and access card distribution.
• Administer the employee entrance‑card program and maintain an up‑to‑date directory.
• Coordinate with building administration for vendor access, merchandising, and parking requests.
• Schedule meetings, prepare invitations, manage calendars, and arrange conference rooms.
• Create and edit documents, spreadsheets, and correspondence; conduct research as needed.
• Execute the Product Allowance program, liaising with suppliers and processing invoices.
• Assist the Facilities Supervisor with supplier contacts and invoice follow‑up.
• Perform clerical duties such as filing, photocopying, and ordering stationery.
• Generate purchase orders for facilities services including maintenance, courier, IT, cleaning, and building rental.

Required profile

• Bachelor’s degree.
• Minimum of 5 years of relevant experience.
• Strong verbal and written communication skills.
• Excellent analytical, problem‑solving, and organizational abilities.
• Customer‑service orientation with a positive attitude.

Required skills

• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Word
• Microsoft Outlook

What we offer

• Equal employment opportunity – all persons have equal employment opportunity.