Talent Acquisition Coordinator

About the role

The Talent Acquisition Coordinator ensures a seamless recruitment experience for Mars across all segments and functions. Acting as the central hub, the coordinator connects Talent Acquisition Partners, hiring managers, P&O teams, and candidates to maintain high‑quality hiring processes.

Key responsibilities

• Schedule and coordinate interviews, managing calendars and informing all stakeholders.
• Assign requisitions to TA Partners and facilitate communication with hiring managers.
• Create accurate new‑hire documentation (contracts, offer letters) and manage the full pre‑boarding process.
• Drive continuous improvement initiatives, document processes, and map workflows.
• Utilise Talent Acquisition systems and tools to align with Mars metrics.
• Provide support to candidates, TA Partners, and hiring managers for recruitment queries.
• Maintain data protection and confidentiality for all recruitment information.
• Update records in Workday, DocuSign, trackers, TrustID, and other tools.
• Support Talent Mobility, Executive Search, Early Talent (apprentices, dual students), and ad‑hoc HR tasks.
• Monitor performance against TAC KPIs and promote cross‑country process harmonisation.

Required profile

• Demonstrable experience working in HR or talent acquisition.
• Strong organizational and communication skills.
• Ability to manage multiple stakeholders and maintain confidentiality.

Required skills

• Workday
• DocuSign
• TrustID