Chief of Staff

About the role

The Chief of Staff provides high‑level administrative support to senior leaders, ensuring smooth daily operations and strategic alignment across the organization. Acting as a trusted partner, this role manages complex schedules, handles confidential information, and coordinates with internal and external stakeholders.

Key responsibilities

• Screen calls, manage dynamic executive calendars, and arrange comprehensive domestic/international travel.
• Track expenses, process reimbursements, and handle mail and correspondence.
• Prepare, edit, and format confidential documents, reports, and executive‑level presentations.
• Collaborate with Finance on revenue forecasts, expense tracking, purchase requisitions, and periodic reporting.
• Lead planning and execution of conferences, offsites, town halls, and client events.
• Serve as liaison with internal teams, external clients, and vendors to ensure timely communication.
• Train and mentor administrative staff, identifying workflow improvements.
• Provide light project coordination, including timeline tracking and stakeholder updates.
• Maintain confidentiality and comply with data‑protection policies.

Required profile

• Bilingual Executive Assistant studies or a Bachelor’s degree in Business Administration, Communications, or related field.
• 5+ years of progressive administrative experience supporting senior executives in fast‑paced environments.
• Exceptional organizational, detail‑orientation, and time‑management abilities.

Required skills

• Advanced English (written and spoken) for professional documentation.
• Strong proficiency with Microsoft 365 suite (Outlook, Word, Excel, PowerPoint, Teams).
• Experience with expense‑management tools and calendar/travel platforms.
• Familiarity with SharePoint/OneDrive and internet research techniques.