Junior Event Coordinator

About the role

We are looking for a highly organized and proactive Junior Event Coordinator to support the planning and execution of client‑facing and internal events. You will work closely with the senior Event Planner, handling logistics, vendor coordination, and post‑event follow‑up in both in‑person and virtual settings.

Key responsibilities

• Assist in end‑to‑end execution of seminars, client meetings, and regional events.
• Create and maintain detailed timelines, checklists, and trackers.
• Coordinate venue setup, catering, AV, transportation, and event materials.
• Liaise with vendors, track contracts, invoices, and payments.
• Maintain registration lists, prepare agendas, name badges, signage, and presentations.
• Support on‑site execution, including registration desk and attendee experience.
• Track event budgets and expenses, organize documentation, and compile post‑event reports.
• Communicate logistics details to internal stakeholders, attendees, and vendors.

Required profile

• Bachelor’s degree in Hospitality, Event Management, Marketing, Communications, or related field (or equivalent experience).
• At least 2 years of experience in event coordination, hospitality, or administrative roles.
• Strong organizational skills, attention to detail, and ability to manage multiple tasks in a fast‑paced environment.
• Excellent communication skills in English and Spanish.
• Professional presence when interacting with clients and senior stakeholders.

Required skills

• Proficiency in Microsoft Office (Excel, PowerPoint, Outlook).