Senior Executive Assistant to Business Head

About the role

We are looking for a highly organized, proactive Senior Executive Assistant to support two Business Heads in the region. This role goes beyond traditional admin duties, acting as a strategic partner to drive initiatives, coordinate cross‑functional projects, and ensure operational excellence.

Key responsibilities

• Manage complex calendars, schedule meetings, and handle travel arrangements.
• Prepare meeting materials, presentations, reports, and briefing documents.
• Serve as gatekeeper and liaison between Business Heads and internal/external stakeholders, handling confidential information with discretion.
• Support planning, execution, and tracking of strategic initiatives and cross‑functional projects.
• Develop project plans, timelines, and tracking tools; coordinate updates and remove roadblocks.
• Provide regular status updates to leadership and assist in prioritising initiatives.
• Coordinate internal communications, follow‑ups, and support process‑improvement efforts.

Required profile

• 9+ years experience as an Executive Assistant supporting C‑suite leaders.
• Full fluency in English and strong written/verbal skills in Spanish.
• Exceptional attention to detail and ability to manage confidential information.
• Proven experience in project coordination or project management.
• Strong organisational, multitasking and time‑management abilities.
• Independent, self‑motivated and able to thrive in a fast‑paced environment.

Required skills

• Advanced proficiency in Microsoft Excel.
• Advanced proficiency in Microsoft PowerPoint.
• Advanced proficiency in Microsoft Outlook.

What we offer

• Competitive compensation and benefits package.
• Dynamic, diverse, and multicultural work environment.
• Opportunities for continuous learning and development.
• Exposure to senior leadership with deep market knowledge.