Administrative Assistant

About the role

The Administrative Assistant provides day‑to‑day support to the Plant Manager and the managers reporting to them. Working on‑site in a fast‑paced manufacturing environment, the role ensures smooth coordination of meetings, documentation, and operational tasks.

Key responsibilities

• Provide administrative support to the Plant Manager and other managers, including daily meeting reminders and agenda preparation.
• Manage calendars, schedule internal and external meetings, and monitor meeting invites.
• Prepare and edit internal corporate documents, presentations, and meeting packets using Microsoft PowerPoint.
• Handle phone calls, take messages, route correspondence, and maintain organized paper and electronic filing systems.
• Process attendance reports, time‑off requests, and assist with travel arrangements using the Concur tool.
• Research and collect data as requested, and support special projects and department operations.
• Attend Production Manager, Employee Involvement, and Facility Walk‑Around meetings as needed.

Required profile

• Bachelor’s degree in Business Administration or a related field.
• 3–5 years of administrative experience, preferably in a manufacturing or industrial setting.
• Fluent in both Spanish and English, with strong written and verbal communication skills.
• Ability to work independently, multitask, prioritize workload, and handle confidential information.
• High level of professionalism, energy, and attention to detail.

Required skills

• Microsoft Office Suite (Word, Excel, PowerPoint).
• Concur travel‑booking tool.