Executive Assistant – Global Talent & Development

About the role

You will provide high‑level administrative support to the global Talent, Development & Learning leadership team, primarily based in the United States. The role demands discretion, proactive problem‑solving, and the ability to work autonomously while collaborating across a worldwide network.

Key responsibilities

• Manage complex, ever‑changing calendars for Global Heads of T&D and other senior leaders.
• Coordinate international travel, expense reporting, and related approvals.
• Organise team meetings, off‑sites, and events, including minute‑taking, action‑tracking, and maintenance of SharePoint sites and Teams channels.
• Oversee financial administration: budget tracking, purchase orders, invoice processing, and vendor contract coordination with Procurement.
• Prepare, edit, and review communications such as announcements, presentations, and correspondence.
• Collaborate with Talent & Development Administrative teams and other executive support groups across Novartis.
• Drive digital and AI‑enabled ways of working to continuously improve processes.

Required profile

• Excellent administrative expertise with a proven track record of handling confidential information with integrity.
• Ability to manage complex, global schedules while prioritising tasks and meeting tight deadlines.
• Self‑motivated, proactive, and resourceful, with strong anticipation of needs and risk mitigation.
• Outstanding organisational and time‑management capabilities.

Required skills

• Microsoft Word
• Microsoft Outlook
• Microsoft Excel
• Microsoft PowerPoint
• SharePoint