Executive Assistant & Office Manager

About the role

Ares Management is looking for a proactive Executive Assistant and Office Manager to provide high‑level administrative support to senior professionals in its Mexico City office. The role combines executive assistance with day‑to‑day office operations, ensuring smooth workflow for VP‑level staff and a well‑maintained workplace.

Key responsibilities

• Manage complex calendars for senior executives, schedule internal and external meetings, and coordinate video conferences using Outlook and Zoom.
• Arrange catering, document distribution, and conference‑room technology setup for meetings.
• Plan and execute domestic and international travel, including flights, ground transport, lodging, and visa requirements; track itineraries and handle last‑minute changes.
• Prepare and process cash and AMEX expense reports with real‑time tracking.
• Oversee the physical office space, ensuring efficient day‑to‑day operations and a professional environment.
• Provide backup coverage and collaborate with other administrative team members as needed.

Required profile

• Self‑starter with excellent follow‑up and organizational skills.
• Ability to thrive in a fast‑paced, high‑performing environment.
• Strong communication skills and a collaborative mindset.
• Willingness to take on new responsibilities and support senior leadership.

Required skills

• Outlook for calendar and email management.
• Zoom for video conferencing and virtual meeting coordination.