Executive Assistant & Operations Coordinator

About the role

We are seeking a highly organized Executive Assistant & Operations Coordinator to support our leadership team in Mexico City. The role combines executive support with operational coordination, ensuring smooth day‑to‑day processes in a fast‑paced environment.

Key responsibilities

• Manage executive calendars, schedule meetings and coordinate appointments.
• Arrange travel itineraries, logistics and related documentation.
• Facilitate communication between leadership, internal teams and external partners.
• Prepare presentations, reports and other business documents.
• Assist with email and task management to maintain organization and follow‑ups.
• Track project timelines, deliverables and ongoing initiatives.
• Optimize administrative workflows and operational processes.
• Handle expense reports, reimbursements and related paperwork.
• Conduct research and gather information to support business initiatives.
• Maintain a high level of professionalism, confidentiality and discretion.

Required profile

• 2–5 years of experience in executive assistance, administrative or operations support.
• Fluent English communication skills.
• Proven ability to manage calendars, meetings and travel coordination.
• Strong organizational, multitasking and attention‑to‑detail abilities.
• Effective interpersonal and communication skills.
• Professionalism, discretion and a problem‑solving mindset.

Required skills

• Proficiency with Microsoft Office Suite.
• Proficiency with Google Workspace.
• Experience using scheduling or collaboration tools.