Executive Assistant (Remote)

About the role

We are seeking a proactive Executive Assistant to support senior leadership of a leading U.S. real‑estate brokerage. This fully remote position provides high‑level administrative assistance, ensuring the executive office runs smoothly and that key relationships are maintained.

Key responsibilities

• Manage a busy, multi‑calendar schedule, coordinating meetings, events, and networking activities.
• Handle email follow‑up, inbox organization, and prioritize appointments for the founder.
• Maintain communication with ~300 professional contacts, sending personalized follow‑ups using templates.
• Update and organize HubSpot CRM, source freelancers, and oversee simple project implementations.
• Act as liaison between the founder and external vendors, coordinating marketing materials, white papers, and case studies.
• Track ongoing projects, action items, and anticipate needs to keep initiatives on schedule.

Required profile

• Minimum 3 years of experience supporting executives, founders, or business owners.
• Excellent written and verbal English communication.
• Highly organized with strong attention to detail.
• Ability to manage multiple priorities and work independently.
• Professional, personable, and relationship‑focused.

Required skills

• HubSpot (or similar CRM) experience.

What we offer

• Fully remote work environment.
• Opportunity to grow within a leading U.S. real‑estate firm.
• Collaborative, innovative team culture.