Executive Assistant to Managing Director

About the role

We are looking for an Executive Assistant to support the Managing Director of APM Terminals in Lázaro Cárdenas. The role provides high‑level, strategic administrative assistance, ensuring the MD can focus on key priorities while maintaining seamless coordination across internal and external stakeholders.

Key responsibilities

• Manage the MD’s calendar, schedule complex meetings across multiple time zones, and act as a gatekeeper.
• Provide email and communication support, prioritising and following up on messages.
• Organise leadership meetings, town halls, off‑sites, and stakeholder engagements.
• Prepare presentations, reports and board‑level materials.
• Track action items, deadlines and deliverables to ensure execution discipline.
• Plan and execute end‑to‑end travel logistics (domestic and international) and process travel expenses in line with policy.
• Serve as liaison between the MD and local, regional and global leadership teams.
• Coordinate visitor logistics for customers, candidates and senior officials.
• Maintain internal communication channels (Teams, WhatsApp) and ensure accurate documentation and reporting tools.
• Support Workday‑related administrative processes, including approvals and onboarding/off‑boarding coordination.
• Lead or support ad‑hoc projects and special initiatives.

Required profile

• Bachelor’s degree or equivalent.
• Proven experience providing executive‑level administrative support.
• Strong judgment, discretion and ability to operate in a fast‑paced, international environment.
• Excellent organisational and multitasking skills.

Required skills

• Workday
• Microsoft Teams
• WhatsApp

What we offer

• Direct exposure to senior leadership and strategic decision‑making.
• Opportunity to build a strong regional and global network.
• Collaborative, diverse and high‑performing team environment.
• Competitive compensation and benefits.
• Inclusive, entrepreneurial culture supporting personal growth.