Personal Assistant

About the role

We are seeking a proactive Personal Assistant to support up to three senior managers within our Business Infrastructure & Operations team. The role involves a wide range of administrative duties, requiring strong organisational abilities and a high level of professionalism.

Key responsibilities

• Manage complex calendars, schedule meetings and coordinate internal and external appointments for senior managers.
• Communicate with clients, arrange calls, workshops and prepare meeting agendas.
• Organise business travel, including flights, accommodation, transportation and restaurant reservations.
• Prepare meeting rooms, set up equipment and handle on‑site logistics.
• Plan internal events and off‑site activities for various teams.
• Compile and format presentations, proposals and minutes using Word, Excel and PowerPoint.
• Provide ad‑hoc support to the Business Infrastructure & Operations team as needed.

Required profile

• Excellent organisational and time‑management skills with meticulous attention to detail.
• Strong communication abilities, capable of interacting with stakeholders at all levels while maintaining confidentiality.
• Self‑starter who can work independently, adapt to changing deadlines and manage multiple priorities.
• Fluent in English (C1) and Spanish (C2).

Required skills

• Advanced proficiency in Microsoft Outlook for diary management.
• Strong skills in Microsoft PowerPoint, Excel and Word.