Vetting Coordinator Intern

About the role

Project & Client Operations handles project and client administration for the consultancy practices, sitting at the centre of the firm's contract-to-cash process. It is looking for an organized, detail-oriented intern to support subcontractor vetting activity under the guidance of the Team Lead. The internship gives hands-on exposure to third-party onboarding, documentation review, compliance processes and recordkeeping.

Key responsibilities

• Support vetting cases from initial request through completion, following procedures, checklists and risk categories
• Request information from subcontractors and stakeholders using approved templates and follow up on outstanding items
• Gather and organize documentation such as questionnaires, company and tax/banking details, insurance certificates and screening outputs
• Check submissions for completeness, currency and consistency, and flag missing, expired or conflicting information
• Ensure required internal approvals are captured before cases are closed
• Maintain vetting records in GAN and central trackers, including status, key dates, approvals, expiry dates and re-vetting requirements
• Organize evidence and keep a clear audit trail for each case, and monitor upcoming expiry and re-vetting dates
• Assist with routine reporting on case status, ageing, outstanding actions and documentation gaps
• Escalate adverse findings, documentation concerns, higher-risk cases or matters needing Legal, Compliance or specialist judgement
• Handle sensitive information carefully and work with Project & Client Operations, Compliance and other stakeholders

Required profile

• Currently pursuing a degree in Business Administration, Compliance, Risk Management, Finance, Law, Procurement, International Business or a related field
• Strong organization and meticulous attention to detail
• Ability to review documents carefully, spot inconsistencies and keep accurate records
• Advanced written and verbal English and a professional follow-up approach
• Ability to manage several tasks, meet deadlines and escalate questions appropriately
• Interest in third-party vetting, compliance operations, supplier onboarding, procurement support or project operations

Required skills

• Working knowledge of Microsoft Office, especially Excel, Outlook and Teams
• Experience with GAN or similar compliance, procurement or third-party management systems is helpful but not required