Executive Assistant to CEO

About the role

Infios, a leader in supply‑chain software solutions, is seeking a highly skilled Executive Assistant to support the CEO and other senior leaders. This position is pivotal in ensuring smooth daily operations, managing complex priorities, and enabling the executive team to focus on strategic initiatives.

Key responsibilities

• Provide high‑level administrative support to the CEO and assigned executives, including calendar management, meeting scheduling, travel coordination, and expense reporting.
• Coordinate all aspects of meeting logistics: agenda preparation, attendee communication, technology setup, and follow‑up on action items.
• Serve as the primary point of contact for internal and external stakeholders interacting with senior executives.
• Prepare and organize meeting materials such as presentations, reports, and briefing documents.
• Facilitate internal and external events, team off‑sites, and customer meetings.
• Track key action items and ensure timely completion of follow‑ups.
• Manage complex, multi‑time‑zone scheduling and anticipate conflicts.
• Maintain confidentiality while handling sensitive strategic information.

Required profile

• Highly organized and resourceful with a strong ability to multitask in a fast‑paced environment.
• Excellent anticipation of executive needs and proactive problem‑solving.
• Strong communication skills and the ability to act as a liaison between executives and stakeholders.
• Discretion and professionalism when handling confidential information.

Required skills