Executive Assistant

About the role

Vantive is seeking an Executive Assistant to provide high‑level administrative support to the Plant Manager and to coordinate corporate visits. The role involves handling confidential information, managing schedules, and ensuring smooth communication between internal teams and external partners.

Key responsibilities

• Provide executive and administrative assistance to the Plant Manager, including reception, translation, and visitor coordination.
• Organize agendas, meetings, and travel arrangements; prepare minutes, expense reports, and purchase requisitions while maintaining confidentiality.
• Manage plant documentation, track correspondence, and support internal and external audits.
• Handle procedures with the National Institute of Migration and assist with audits involving foreign employees and visitors.
• Centralize internal and external communications, uphold corporate image, and align activities with HR and corporate policies.
• Support logistics for audits, plant visits, and corporate programs, promoting compliance with the code of ethics, values, and sustainability initiatives.

Required profile

• Advanced English proficiency (oral and written).
• Secretarial or executive certification, high‑school diploma, or proven experience in a similar role.
• Completed professional degree.
• Minimum 1 year of experience as an executive assistant or in a comparable position.
• Ability to handle confidential information and strong interpersonal skills.

Required skills

What we offer

• Opportunity to work in a mission‑driven company focused on vital organ therapies.
• Collaborative environment with a focus on patient impact.