Executive Assistant

About the role

The client is a well‑established outdoor‑living and hardscape company seeking an Executive Assistant to support the owner with both business and personal tasks. This full‑time position focuses on organization, execution, and process improvement while working remotely with a schedule aligned to EST business hours.

Key responsibilities

• Manage the owner’s calendar, appointments, and daily schedule, providing real‑time support via chat or text.
• Create and maintain spreadsheets for job estimates, project tracking, and financial data.
• Organize project data, materials, timelines, and assist in improving quoting and reporting templates.
• Coordinate ongoing and upcoming jobs, including scheduling, logistics, and operational visibility.
• Identify workflow inefficiencies and support the implementation of CRM and project‑management systems.
• Track payments, outstanding balances, and assist with QuickBooks management.

Required profile

• Fluent English with the ability to communicate exclusively in English throughout the shift.
• Strong organizational skills and attention to detail.
• Proactive problem‑solver who enjoys building systems and improving processes.
• Comfortable working independently in a remote environment.

Required skills

• QuickBooks
• Microsoft Excel
• CRM software
• Project management tools

What we offer

• Hourly rate of $6‑$8 (USD) with full‑time hours, Monday‑Friday 9:00 AM – 6:00 PM EST.
• Opportunity to grow into a strategic operational role as the business expands.
• Remote work arrangement with a focus on the LATAM region.