Executive Assistant to Director of Legal Operations (Remote)

About the role

We are looking for a highly organized Executive Assistant to support the Director of Legal Operations of a fast‑paced personal injury law firm. This remote, full‑time position ensures the Director can focus on strategic priorities while day‑to‑day operational and administrative tasks are expertly managed.

Key responsibilities

• Manage the Director’s calendar, meetings, vendor calls and project deadlines.
• Coordinate daily workflows, prepare agendas, documents and follow‑up items.
• Maintain digital files, shared drives and project‑management systems.
• Prepare meeting summaries, reports and action‑item trackers.
• Monitor case‑pipeline metrics, intake performance and departmental KPIs.
• Support audits of case files, intake calls and workflow compliance.
• Facilitate communication between attorneys, paralegals, intake specialists and external partners.
• Track operational initiatives such as SOP rollouts, training implementation and technology projects.
• Maintain spreadsheets, dashboards and operational performance trackers using cloud‑based tools.

Required profile

• Previous experience supporting leadership in law firms, legal operations or professional‑services environments.
• Strong background in personal injury (PI) law is strongly preferred.
• Excellent organizational abilities and attention to detail.
• Ability to handle confidential information with professionalism.
• Comfortable managing shifting priorities in a dynamic environment.

Required skills

• Proficiency with spreadsheet software (e.g., Excel).
• Experience using cloud‑based project‑management platforms.

What we offer

• Competitive monthly compensation of approximately $1,380 USD.
• Fully remote work arrangement.
• Opportunity to contribute to a growing legal‑services organization.