Remote Executive Assistant - Business & Personal Support

About the role

FreedUp places Executive Assistants with founders and executives at growing US companies. This role supports a Texas-based design and CAD-focused firm whose two founders have run the business together for 15 years and want to hand over the day-to-day. You will be one shared assistant for both founders, covering business operations (inboxes, finance admin, HR, vendor and project coordination) and personal matters (household services, bills and errands handled remotely). The position is remote, based in LATAM, and pays 1,000 to 1,700 USD per month depending on experience.

Key responsibilities

• Manage both founders' business inboxes: triage messages, flag priorities, draft replies and prevent important items from being missed.
• Support finance admin: help pay bills, track invoices and deposits, and coordinate with the firm's fractional bookkeeping and accounting team within clear approval rules and spending limits.
• Support HR admin: onboarding, documentation and scheduling.
• Coordinate CAD and production work between the founders, internal staff and an outsourced production team, tracking deadlines and follow-ups.
• Schedule meetings, prepare agendas and keep track of action items.
• Coordinate household services and repairs, acting as dispatcher for technicians and mobile mechanics, and handle online returns, orders and remote errands.
• Hold a weekly check-in with each founder, adapt to their preferred channels (Teams, Slack, email, text/iMessage) and build simple processes and checklists.

Required profile

• At least 3 years of experience as an Executive Assistant, Operations Assistant or in a similar support role.
• Hands-on finance admin experience, such as bill pay, invoicing or working with a bookkeeper.
• Proven discretion with confidential financial and company information.
• Excellent written and spoken English (C1 or above).
• Ability to juggle requests from two executives and stay organized, proactive and reliable.
• Availability during US Central Time business hours.
• Nice to have: experience supporting more than one executive, HR admin, coordinating household services remotely, or CAD-based project work.

Required skills

• Microsoft ecosystem (Outlook, Teams)
• IT security procedures, including working on a company-provided laptop
• Reliable high-speed internet and a quiet home office
• Nice to have: Slack, Ramp and password managers such as 1Password

What we offer

• Compensation in USD, with a year-end bonus and other applicable bonuses
• Health insurance allowance
• PTO and holidays
• Training and ongoing support from the FreedUp team

Hiring process: apply online, then a short Loom video and prescreen call with a recruiter, followed by a final interview with the recruiting lead, a work evaluation and a final interview with the client.