Remote Executive Assistant to the President & CEO (Operation Focused)

About the role

A mission-driven nonprofit is looking for a proactive, highly organized Executive Assistant to support its CEO remotely. The role covers email and calendar management, personal task coordination and building operational systems, with a schedule of Monday to Friday, 8:00 AM to 5:00 PM CT. Pay is $1,000-$1,500 per month.

Key responsibilities

• Manage the CEO's email inbox, prioritizing and responding promptly
• Coordinate the CEO's professional and personal calendar, including family and work commitments
• Develop and maintain SOPs for daily operations and streamline workflows
• Build a personal operating system in Notion for collaboration and task tracking
• Support personal tasks such as grocery ordering, meal planning and family logistics
• Handle donor management: track updates, organize voice memos, triage donor communications in Notion and HubSpot, and research prospects for individual donors, foundations and corporations
• Maintain a top 30 prospect list with outreach reminders and provide general administrative support

Required profile

• Bachelor's degree in Business Administration, Communications or a related field
• 3+ years of experience as an Executive Assistant or in a similar role
• Proven experience in email management, calendar coordination and task delegation
• Experience creating SOPs and using tools like Notion
• Exceptional organizational and time-management skills, strong written and verbal communication

Required skills

• Notion and HubSpot
• Familiarity with remote collaboration tools such as Slack, Zoom, Fireflies or Microsoft Teams
• Reliable high-speed internet (50 Mbps download, 10 Mbps upload)
• Modern laptop or desktop with a multi-core processor (Intel i5 or equivalent)

What we offer

• Remote-first work with a collaborative, supportive team
• Comprehensive onboarding and PTO
• Performance bonuses
• Professional growth in a mission-driven environment